Last updated: May 14, 2026

At Triumph Agency Sp. z o.o., we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website or use our recruitment services.

1. Information We Collect

We may collect the following types of personal information:

• Full name, email address, phone number, and postal address
• Curriculum vitae (CV), cover letters, and employment history
• Educational qualifications and professional certifications
• Job preferences, salary expectations, and availability
• Information provided by employers regarding job vacancies
• Technical data such as IP address, browser type, and device information

2. How We Use Your Information

We use the information we collect to:

• Match candidates with suitable job opportunities
• Communicate with you about roles, applications, and services
• Process job applications on behalf of employers
• Improve our website, services, and user experience
• Comply with legal obligations and regulatory requirements
• Send relevant updates about our services (with your consent)

3. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: You have given clear consent for us to process your data for a specific purpose.
• Contract: Processing is necessary for the performance of a contract with you.
• Legitimate Interest: Processing is necessary for our legitimate business interests, such as matching candidates with employers.
• Legal Obligation: Processing is necessary to comply with applicable laws.

4. Data Sharing and Disclosure

We may share your personal information with select third parties under strict confidentiality terms:

• Prospective Employers: (with your consent) for recruitment and job matching purposes.
• Service Providers: Third-party vendors who assist us in operating our website and services. This includes Cloudflare (for website hosting, CDN, and security), Fabform.io (for processing contact form submissions), and various Google Services (such as analytics or fonts).
• Legal Authorities: When required by law, court order, or to protect our legal rights.

We do not sell your personal data to third parties.

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Candidate data is typically retained for up to 24 months after your last interaction with us, unless you request earlier deletion.

6. Your Rights

Under applicable data protection laws (including the GDPR), you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data ("Right to be Forgotten")
• Object to or restrict the processing of your data
• Data portability — receive your data in a structured, machine-readable format
• Withdraw consent at any time where processing is based on consent
• Lodge a Complaint: You have the right to lodge a complaint with the relevant Data Protection Authority, such as the Polish Data Protection Authority (UODO - Urząd Ochrony Danych Osobowych), if you believe your data privacy rights have been violated.

To exercise any of these rights, please contact us using the details provided below.

7. Cookies and Tracking

Our website uses cookies and similar technologies (provided by services like Cloudflare) to enhance your browsing experience, ensure site security, and analyse site traffic. You can manage your cookie preferences through your browser settings.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external sites you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, your rights, or how we handle your personal data, please contact our Data Protection representative: